How does FillBase handle VSAQs if every one is different?

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Export from the portal as Excel or CSV, complete in FillBase, and re-import.

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VSAQ

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Acme Inc.✎

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# vendor-security

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James

Fili

Christina

# vendor-securityStripe DDQ · due Friday

👥 4📌⋯

James10:42 AM

@Fili pls fill this

📎Stripe_Vendor_Security_DDQ.xlsx

FiliAPP10:43 AM

@Christina Couldn't find specific info on this: "How do you encrypt your data?". Can you provide some info?

Christina10:45 AM

We use AES-256 at rest via AWS KMS — I'll add the SOC 2 excerpt to the knowledge base. Key rotation is automatic every 90 days.

FiliAPP10:47 AM

Here is the DDQ — 248/265 questions answered.

@Christina@James please approve your categories here:

Stripe DDQ 2026 — Questionnaire

Review and approve category answers before submission.

app.fillbase.app

Message #vendor-security

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Back to project Questionnaire

#	Category	Requirement	Description	Status	Answer	Evidence	Assignee	Reviewers
1	Security	How do you encrypt data at rest?	Describe encryption algorithms, key management, and storage controls for customer data at rest.	Ongoing	We use AES-256 at rest via AWS KMS. Key rotation is automatic every 90 days. SOC 2 Type II covers encryption controls.	1		—
2	Security	How do you encrypt data in transit?	TLS versions, certificate management, and internal service-to-service encryption.	Answered	All external traffic uses TLS 1.2+. Internal APIs use mTLS between services. Certificates are managed via AWS ACM with auto-rotation.	2	F	—
3	Security	Do you have a documented incident response plan?	IR plan scope, roles, communication procedures, and testing frequency.	Answered	Yes. Our IR plan is reviewed annually and tested via tabletop exercises every 6 months. SOC 2 Type II covers incident management controls.	3		—
4	Security	Describe your access control model for production systems.	RBAC, least privilege, MFA requirements, and privileged access management.	Answered	Production access is RBAC via Okta with mandatory MFA. Privileged access requires approval workflow and is logged in Datadog.	1		—
5	Compliance	How often are vulnerability scans performed?	External and internal scanning frequency, remediation SLAs.	Answered	Weekly automated scans via Snyk and quarterly external penetration tests. Critical findings remediated within 7 days.	2	—	—
6	Compliance	List all subprocessors that process customer data.	Subprocessor name, purpose, location, and data types processed.	Ongoing	Click to add...	—	F	—
7	Compliance	Do you maintain SOC 2 Type II certification?	Certification status, scope, and most recent audit report availability.	Answered	Yes. SOC 2 Type II report available under NDA. Scope includes Security, Availability, and Confidentiality trust criteria.	4		—
8	Operational	Describe your employee security training program.	Onboarding training, annual refreshers, and phishing simulations.	Pending	Click to add...	—		—
9	Security	Is multi-factor authentication enforced for all users?	MFA coverage for workforce, contractors, and privileged accounts.	Answered	MFA is required for all users via Okta. Hardware keys enforced for production access.	2		—
10	Security	How is customer data logically segregated in multi-tenant environments?	Tenant isolation model, database separation, and cross-tenant access controls.	Verified	Each tenant has a dedicated schema with row-level security policies. Cross-tenant queries are blocked at the ORM layer.	3	F	—
11	Operational	Describe your business continuity and disaster recovery program.	RTO/RPO targets, backup frequency, failover testing, and geographic redundancy.	Answered	RTO 4h / RPO 1h. Daily encrypted backups with cross-region replication. DR tested annually.	2		—
12	Compliance	Do you perform background checks on employees with data access?	Pre-employment screening scope and periodic re-checks.	Answered	Yes. Background checks for all employees and contractors with production or customer data access.	1	—	—
13	Security	How are security patches deployed to production systems?	Patch management process, SLAs by severity, and emergency patching.	Answered	Critical patches within 72 hours. Monthly maintenance window for non-critical updates via automated Ansible playbooks.	1		—
14	Operational	Is a formal change management process documented and followed?	Change approval workflow, segregation of duties, and audit trail.	No evidence	Click to add...	—	F	—
15	Compliance	How long are audit and application logs retained?	Log types, retention periods, immutability, and access controls.	Answered	Application logs retained 13 months. Audit logs 24 months in immutable S3 with Object Lock.	2	—	—
16	Compliance	Do you support customer-initiated data deletion requests?	GDPR/CCPA erasure workflow, timelines, and verification.	Ongoing	Yes. Deletion requests fulfilled within 30 days via automated pipeline with confirmation email.	—		—
17	Security	Describe your secure software development lifecycle (SSDLC).	Code review, SAST/DAST, dependency scanning, and release gates.	Answered	PR reviews required, Snyk + Semgrep in CI, DAST on staging, no deploy without passing security checks.	3	F	—
18	Security	Are production environments separated from development and staging?	Network segmentation, account isolation, and data masking in lower environments.	Answered	Fully separate AWS accounts per environment. Production data never copied to lower environments.	2		—
19	Security	How do you manage third-party API keys and secrets?	Secret storage, rotation, access logging, and revocation procedures.	Pending	Click to add...	—	F	—

50–200Typical questions

CustomFormat

3–8 hoursManual time

10–20 minWith FillBase

Every buyer invents their own VSAQ format

Unlike standardized assessments, vendor security questionnaires are custom. One buyer sends a 50-question Word doc, another a 200-row Excel with merged cells and conditional logic. Template-based tools break down. You end up back in Google Sheets.